Please note:  Your signature on the application for space signifies that you have read these regulations, and agree to comply with them.

The applicant hereby requests permission to participate in the 34th Annual Milford Oyster Festival on Saturday August 16, 2008 as an Arts & Crafts exhibitor.  The applicant recognizes that the Annual Milford Oyster Festival Inc. (AMOF) is the governing body for the Festival and agrees to abide by all regulations, rules and decisions, whether written or otherwise, up to and through the day of the Festival, made by AMOF as they relate to the Festival.  Such decisions may include the requirement that the applicant/exhibitor leave the premises of the Festival for violations of any sort.

The applicant understands that this document is not a Contract for space, but a component of the Application for said space.  The applicant shall not be entitled to space during the Festival unless the applicant receives notice of such by AMOF.  Upon receipt of such notice from AMOF, the applicant will become an exhibitor in the Festival. 

All applicants are required to submit three (3) photographs or slides of the work to be shown, one (1) photograph or slide of the complete display, and one (1) photograph of your workshop or work area, showing work in progress.   Applicants/exhibitors will be restricted to a limit of two (2) different categories or crafts mediums.  These categories or craft mediums may be in various styles, colors, and combinations.  (Example:  if your medium is floral design, all items containing floral of any size, shape or color, in various styles of containers or combinations with fabric or wood will be acceptable.  This will count as one category.)

All work must be original and handmade by the exhibitor, in the USA.   Commercial items, buy-sell items, and imported items are NOT acceptable.   Secondary representation of work will not be acceptable unless otherwise approved by AMOF.  

No exhibitor will be permitted to exhibit any items deemed by AMOF to be souvenir items of the Festival, unless a licensing agreement has been negotiated with the AMOF Board of Directors.  Examples of Festival souvenirs are items incorporating the Festival name, logo or trademark or a variation thereof.  Example:  T-shirts, caps, mugs, etc.

Exhibitors misrepresenting their craft, exhibiting item not approved for exhibit or not complying with the rules and regulation of AMOF whether written or otherwise will be asked to leave the Festival premises and will forfeit the space fee.

In the event an item is proposed for exhibiting which presents a question as to acceptability to AMOF, the AMOF, acting through its Jury Committee, reserves the right to request a list of accounts where the applicant purchases supplies for creation of such questionable art/craft before acceptance of applicant into the Festival.

All exhibitors must be completely set up no later than one hour prior to the Festival’s opening time to the public, which is 10:00 a.m.  Exhibitors arriving late will not be allowed to set up, will lose the space and forfeit the space fee.    All exhibitors will remain set up until 6:00 pm - the closing time of the festival.  Exhibitors may begin setting up on Friday August 15^th after 12 noon. 

AMOF reserves the right to limit categories/mediums in relationship to the size of the Festival.

No devices of any kind are to be driven, screwed or hammered into the Green.  Acceptable alternative devices to hold down approved tents/canopies are sand/cement filled objects. (Example:  Sand/cement filled plastic buckets or PVC pipe; cement blocks)

Payment of space fee must be made in full at the time of application, made payable to the Annual Milford Oyster Festival, Inc. (AMOF).  Returned checks will be subject to a $20.00 return check fee.   Space will not be held until the check and the service charge are paid.  

Fee for a single space in an inner row is $160.00 for applications postmarked before June 16th, and $170.00 for applications postmarked June 16th and after.

Fee for a single space in an outer row, is $175.00 for applications postmarked before June 16th, and $185.00 for applications postmarked June 16th and after.  Electricity is only available in the outer rows in a limited number of spaces.

There will be no exceptions to this fee schedule.   In the event an application is not accepted by AMOF, the space fee will be returned to the applicant.

The space size will be approximately 12’ wide by 10’ deep.

It is understood that the Jury Committee of AMOF will make space allocations.  Requests for particular space locations will not be accepted.  Participation in prior Milford Oyster Festivals does not give priority to space allocation.  AMOF will give thorough consideration to space requests for exhibitors who have a proven health/physical disability.

The contracted space is to be used solely by the exhibitor as represented on the Exhibitor’s application for space.  The exhibitor may not sublet, assign or share the display space with another exhibitor.  Only arts/crafts juried and approved will be allowed in the contracted exhibitor’s display space.

In the event an applicant has been accepted as an exhibitor in the Festival but then wishes to cancel, the following will apply:

1)     Cancellations must be in writing

2)   Cancellations made more than thirty days prior to the Festival will allow the exhibitor to receive back the space fee less a 25% (twenty five percent) processing fee

3)     Cancellations made thirty days or less prior to the Festival will result in the forfeiture of the exhibitor’s space fee.

No pets, alcoholic beverages or vehicles will be allowed on the Milford Green during the Festival.

Exhibitors must park in specified parking areas.  AMOF will not be responsible for parking tickets or towing charges.

It is understood that the Festival will take place rain or shine.

The applicant/exhibitor hereby agrees that he/she will hold harmless from liability the Annual Milford Oyster Festival, Inc. and the City of Milford, Connecticut, or any member or representative of said organizations acting within their capacity as a member or representative, for any injury, loss or damage that may occur to the exhibitor or any employee or assistant accompanying the exhibitor, or property of the exhibitor from any cause whatsoever.

The exhibitor, upon signing his/her application for exhibit space, hereby expressly releases the aforementioned organizations from any and all claims for such loss, damage or injury; and agrees to abide by the Rules and Regulations as set forth above.